Excel to vCard Format – Import Excel Contacts to VCF

Excel to vCardHave you ever heard about the vCard file? What is it and how is it useful for us? Are you looking for a way to export contacts from Excel to vCard file? The vCard is a popular file format for storing contacts and information. To save our contacts into an Excel file is now an old trend. Today almost every program, device and operating system support vCard format, hence you must store all your contacts data and other information into this format. To know how to convert Excel to vCard format, I want you to keep reading this article.

Note: If Excel spreadsheet is corrupt, you can’t open it. You need to repair Excel file first before you can extract contacts information from it. You can read here few manual tricks to repair corrupt Excel file.

In general, the vCard is widely known as the standard file format commonly used for storing the contacts and information of an individual or an organization. The information may typically include a name, occupation, address, contact number (either mobile or home), email address, and any other specific details. Additionally, the vCard also includes custom fields, images, and other common types of media.

The vCard is now becoming a highly popular file format as it is highly supported by many devices, such as mobiles, smart cell phones, PDA (personal digital assistant) devices, iPhones, tabbing devices as well as the online email accounts and other popular email clients. This format allows users to import and export the contacts from address books.

In the earlier days, users found Excel file the conventional way to store contacts and information. In fact, some organizations and individuals are still using Excel files for storing contacts. But because of a modern transformation in our devices and programs, the old format has been transformed to vCard, a universally supported format. The format is widely accepted by almost all the operating systems which include Windows, Mac, Andriod, iOS and many others.

We all know that Excel is an important component of Microsoft Office suite. Some computer users are still using Excel for managing their contact details. The reason is pretty simple and clear, i.e. the contacts are in readable format and users can modify them with ease.

Sometimes you need to import your contacts from the Excel file or export the contacts to an Excel file. Both the tasks are just next to impossible. You can’t import the contacts from your Excel file to any other program or device as this format is not widely accepted by other programs or distinct devices. In the same way, you can’t export the contacts to an Excel file directly. It’ll definitely require a lot of hard work and sometimes the task becomes time-consuming as you need to add hundreds of contacts manually (one by one).

Need for Excel to vCard Conversion

It’s always better to save contacts in a unified format supported by a wide range of devices and programs. And vCard is the most popular and highly supported format. It has replaced the Excel file, which was commonly used for storing contacts.

To export all the contacts from an Excel file to vCard format, you can try two different solutions:

  • Either an easy manual trick
  • Or a third-party Excel to vCard converter tool

I always recommend the manual tricks before using any 3rd party tool. Sometimes the manual tricks resolve our issues without requiring any other tool. Though a manual trick is considered the most inexpensive way, it may sometimes require higher human efforts and enough time while execution. If any sort of mistake or error takes place while performing any manual trick, this may lead to loss of crucial data and information.

To perform the manual trick, you need to convert Excel to CSV (Comma Separated Values) format first. It’s very simple.

Convert Excel to CSV in just four steps:

Step 1: First of all, open Microsoft Excel on your system. Now open the Excel spreadsheet containing the contact information.

convert Excel to CSV (step-1)

Click Office button (on the top) > Save As > Other Formats. Or, you may simply press F12 button.

Step 2: Select a new location where you want to save the file. You may also give a new name to this file.

convert excel to csv (step-2)

Now select Save as type: CSV (Comma delimited) (*.csv). Click Save.

Step 3: You’ll see an error message on your screen saying the selected workbook contains multiple sheets.

convert excel to csv (step-3)

To save only the active sheet, click OK.

Step 4: Now finally click Yes to keep the selected workbook in the same format.

convert Excel to CSV (step-4)

This will convert Excel file into CSV format without causing any changes or damage to contacts information because it keeps the original file intact while conversion. Now you need to import all the contacts from this new CSV file to your system. And then, you can export the contacts to VCF files.

Import contacts to your system

Step 1: Click Start button > type Contacts in the search bar.

import CSV contacts (step-1)

Click Contacts under Programs.

Step 2: On the Contacts window, click Import tab.

import CSV contacts (step-2)

Step 3: On the Import to Windows Contacts pop-up window, select CSV (Comma Separated Values).

import CSV contacts (step-3)

Then click Import to continue the process.

Step 4: Now locate the *.csv file on your system.

import CSV contacts (step-4)

Click Browse button to browse the location.

Step 5: Select the *.csv file which you want to import.

import CSV contacts (step-5)

Click Open to confirm your selection.

Step 6: You can see the selected CSV file in the edit box.

import CSV contacts (step-6)

Now click Next to continue the process.

Step 7: Now map the text field and contacts field.

import CSV contacts (step-7)

Click the box of Name of the Employee.

Step 8: Select a Contact field for the text field: Name of the Employee.

import CSV contacts (step-8)

Select Name in the options and click OK.

Step 9: Click OK to confirm your selection.

import CSV contacts (step-9)

Step 10: Map all the fields you want to import.

import CSV contacts (step-10)

Finally, click Finish once the mapping is done.

Step 11: Now click Close to end the import process.

import CSV contacts (step-11)

Export contacts to VCF files 

Step 1: Again, in the Contacts window, select all the contacts which you want to export to VCF.

export contacts to VCF (step-1)

Then click Export tab.

Step 2: On the Export Windows Contacts window, select vCards (folder of .vcf files) in the options.

export contacts to VCF (step-2)

Click Export to continue the process.

Step 3: Select the location at which you want to save these contacts.

export contacts to VCF (step-3)

You may create a new folder to save the contacts at any desired location. Click OK to confirm your selection.

Step 4: Within a few seconds, all your selected contacts will be exported in VCF format at your desired location.

export contacts to VCF (step-4)

Step 5: Now click the Close button to end the export process.

export contacts to VCF (step-5)

Important note:

If you are an Outlook user and looking for a way to import VCF contacts to MS Outlook, you must read this post how to import VCF to Outlook using an easy manual trick

Sometimes users may also need to import Outlook contacts to vCard format. An Outlook data file aka PST may contain multiple contacts, sometimes hundreds to thousands. Though you can extract contacts into vCard manually, doing that one by one takes more than enough time. You can save your precious time by using a professional solution like PST Repair software. Though it’s email recovery software tool, it provides you a feature by which you can save the contacts in VCF files in just a few mouse clicks. If the PST file is corrupt and you want to extract contacts from it, this tool will be a boon for you. It can first repair PST file, and then you can save contacts to VCF files.

Professional Solution for Excel to vCard Conversion 

You should only use the manual trick if you have a limited number of contacts which you need to convert or export to vCard format. If you’re having numerous contacts, the manual trick is not the right choice as it’ll definitely take a lot of time. In such situation, you must try a third-party converter that can perform easy and quick Excel to vCard conversion. It can easily export numerous contacts into single or multiple vCard files in just a blink of an eye.

One of the easiest and safest way to convert Excel to vCard format is advanced third-party Excel to vCard Converter tool provided by SysInfoTools Software. It can export all your contacts saved in your Excel files to new vCard files without causing any changes or data loss. It takes no more time during the operation and exports hundreds of contacts in just a couple of minutes. I strongly recommend users to download the free demo version of this tool before purchasing its licensed version. Demo version of the tool performs Excel to vCard conversion in a partial manner. This is the only limitation in the demo version which you can remove by placing an order for the licensed version.

Watch the online video tutorial below