How to Batch Convert MSG to PDF Format | Complete Guide

Written By Amit Chandel
Updated on June 16th, 2025

In the current landscape of rising cyberattacks, data security and backup have become essential. In this context, PDF plays a vital role, as it can be securely saved to your local drive. Hence, most users of MS Outlook want to convert MSG to PDF. In this blog, we delivered the various methods to convert your MSG file into PDF for better security and compliance. Also, we introduce the SysInfo MSG Converter tool, which provides you with the result in a hassle-free manner.

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Reasons to Convert MSG File to PDF

Here are some practical and professional reasons to convert MSG files to PDF:

It is easy to share without any compatibility issues.
PDF files are universally compatible and can be opened on almost any device.
When you convert your data into PDF format, it maintains the original layout and metadata.
PDF files are stored for backup and long-term storage due to their stability.
Additionally, converting your data to PDF eliminates the need to use MS Outlook.

Manual Method to Convert MSG to PDF

The Microsoft Outlook application offers users a built-in print option. With the help of this option, you have succeeded. Follow this step-by-step manual process to convert your MSG files to PDF using Microsoft Outlook along with a PDF printer.

Open File Explorer and navigate to the folder containing your MSG files.
After that, select the specific MSG file you wish to convert.
If not already installed, download and install the Microsoft Outlook application.
Locate the chosen MSG file and double-click it to open in Microsoft Outlook
Now, go to the info section followed by the menu option.
After that, click on the Print option in Outlook.
In the Print dialog, select your PDF printer from the list of available printers.
Adjust any filters or additional settings as needed to improve the output quality.
Now, click on the print option and browse the location where you have to save the resultant output.
After that, rename the output file and save the MSG data in PDF format.

Limitations to Convert Outlook Message to PDF Manually

Manual conversion of Outlook MSG files to PDF format comes with several significant limitations.

The manual method lacks bulk conversion and is tedious for large datasets.
The output that comes with the manual method might be a lack of attachments.
This approach requires the Outlook application to be installed on your system.
Additionally, it can be quite time-consuming when handling large volumes of data.
The involvement of manual steps also increases the likelihood of errors.

Professional Method to Convert MSG to PDF

Is the manual method not helpful? Try the professional MSG Converter tool. The professional MSG Converter converts your entire data into PDF without any kind of hassle. The tool is equipped with the latest prominent features that provide you efficiency and peace of mind even in batch processing. Besides this, the tool can also import MSG to Gmail with ease. Also, the graphical user interface is so smooth that even the general users can operate the tool with ease. Moreover, the tool can also support all the released versions of Windows OS, including 11.

Steps to Convert MSG to PDF with Attachments

Install the MSG Converter application on your computer.
Then, choose the option to select the file or folder of the MSG data.
After selecting the option, browse the mailbox and select the desired one.
After that, choose the PDF option from the file format section.
Next, apply the relevant filter to enhance the output (if required).
After that, browse and select the path to save the resultant PDF file into the local drive and click on the Convert button.

Conclusion

In summary, the most effective and efficient method to convert MSG to PDF is by using the professional MSG Converter Tool. The tool is user-friendly and accessible to all kinds of users. Also, there is a manual method available to convert your desired MSG file into PDF, but it contains several limitations. In the end, choose the method to convert your desired MSG data into PDF according to your convenience and technical skill.

Frequently Asked Questions

Q: How to export MSG files to PDF format?

Ans: To export your MSG files to PDF, you can use a professional MSG Converter tool for greater ease. The tool provides several options to enhance the result. Moreover, to meet the needs of business users and deliver versatile results, it converts your MSG data into multiple file formats.

Q: Can I convert MSG files to PDF with attachments?

Ans: Yes, you can convert MSG files into a PDF format with attachments. For this, you can use any of the above-discussed methods. However, in some cases, it has been observed that the manual method does not retain metadata and attachments properly. In this scenario, a professional MSG Converter is the perfect choice for the user.

About The Author:

Amit Chandel

Meet Amit, an experienced SEO expert and content planner. He uses his creativity and strategy to create content that grabs attention and helps brands reach their goals. With solid skills in digital marketing and content planning, Amit helps businesses succeed online.