How to Export Office 365 Mailbox to PST? Complete Guide

Reasons to Export Mailbox From Office 365 to PST

It might be necessary or desirable to export an Office 365 mailbox to a PST file for several reasons. A frequently used reason is: 

• Keep a local backup of mailbox data in the form of a PST file.
• Exporting the mailboxes will protect their data.
• PSTs can be stored safely and accessed later if needed.
• It can be kept offline to handle storage better.

Manual Method to Export Office 365 Mailbox to PST

Here is a step-by-step guide on the manual process to export an Office 365 mailbox to PST through the eDiscovery tool. Moreover, the process does not involve third-party tools but needs admin rights.

#1. Assign eDiscovery Permissions

1. First, go to the web browser and search for the Microsoft Purview compliance portal.
2. Then, find the permission and Roles option in the left panel bar.
3. After that, under the Role option, choose the eDiscovery Manager option.
4. Here, click on Edit role group, then select + Add to include a new member.

#2. Create a Content Search

1. Now, search and go for the Data Lifecycle Management option, then Content search.
2. After that, click the + button to choose the New Search option.
3. Here, choose the Location option.
4. Next, select the Exchange mailboxes you want to export.

#3. Export O365 Mailbox to PST Using Search Result

1. After that, click on your search > Under Actions, click Export results.
2. Next, choose the export option: Only items with a specified label.
3. After that, make sure your Output format is PST File Format.

Using this, you can successfully export your Mailbox data into PST, but remember that the manual method comes with several disadvantages.

Expert & Instant Solution to Export Office 365 Mailbox to PST

The Office 365 Backup Software is an efficient tool that helps to safely back up Microsoft 365 mailbox data. Additionally, the software supports exporting data in multiple formats, including PST, EML, MBOX, and PDF, enabling flexible backup options. Furthermore, the software has enhanced options like mailbox filtering and preview for accurate and streamlined data protection. Backup data can also be restored directly to Office 365 accounts with minimal effort. The software is scalable and appropriate for companies or organizations of any size, providing secure and complete backup management.

Steps to Export PST from Office 365

1. Download and run the Office 365 Backup software on your preferred computer.  
2. Next, click on the O365 option and sign in with valid credentials.  
3. After that, select the mailbox and specific data you wish to back up.  
4. Here, review the data preview and folder hierarchy to confirm the selected mailboxes.  
5. Next, choose Office 365 as the backup source and verify access using your login credentials.  
6. Then, apply any additional built-in features based on your requirements.  
7. Finally, click the Next button to start the backup process.

Explore More: Office 365 Tenant to Tenant Migration

Conclusion

In this blog, we have discussed various methods to carry out this process effortlessly. Although manual procedures can be employed to export Mailbox to PST, the automated method is the most sought-after option. This professional technique guarantees a hassle-free process, finished efficiently in a few easy steps. Moreover, it can also export Office 365 Mailbox to PST, ensuring 100% data security.

Frequently Asked Questions

About The Author:

Amit Chandel

Meet Amit, an experienced SEO expert and content planner. He uses his creativity and strategy to create content that grabs attention and helps brands reach their goals. With solid skills in digital marketing and content planning, Amit helps businesses succeed online.

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