{"id":9286,"date":"2025-07-15T13:21:01","date_gmt":"2025-07-15T12:21:01","guid":{"rendered":"https:\/\/wordpress.semnaitik.com\/blog\/?p=9286"},"modified":"2025-07-17T13:51:19","modified_gmt":"2025-07-17T12:51:19","slug":"export-office-365-emails-to-eml","status":"publish","type":"post","link":"https:\/\/wordpress.semnaitik.com\/blog\/export-office-365-emails-to-eml\/","title":{"rendered":"Quick Solution to Export Office 365 Emails to EML file"},"content":{"rendered":"<div class=\"p-4 mb-4\" style=\"border: 2px solid #005EFF; border-radius: 30px;\">\n<p><strong>User Query:<\/strong><\/p>\n<p><em>&#8220;So I use Microsoft 365 for all my work emails, but now I\u2019ve got to open some of them in another app that only works with EML files. I tried looking around but couldn\u2019t figure out a proper way to do it without messing up the formatting or attachments. Is there any simple and reliable way to get this done?&#8221;<\/em><\/p>\n<\/div>\n<p>Honestly, this issue pops up more frequently than you think. You go searching online, and suddenly you\u2019re going through long tutorials and messy workarounds. I\u2019ve been there. Most of the steps are either too technical or just don\u2019t work the way you expect. Now, while trying different options, I came across this utility called the <strong>SysInfo<\/strong> <a href=\"https:\/\/www.sysinfotools.com\/office365-backup.php\" target=\"_blank\" rel=\"noopener\"><strong>Office 365 Backup Tool.<\/strong><\/a> It&#8217;s just a pretty straightforward way to export Office 365 emails to EML and other formats.\u00a0<\/p>\n<div class=\"row justify-content-center mac-win-tab\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"custom-download-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/Sysinfo-Office-365-Backup-Tool_win.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a> <a class=\"custom-buy-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/office365-backup.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"custom-download-btn\" href=\"https:\/\/www.sysinfotools.com\/demo-version\/Sysinfo-Office-365-Backup-Tool-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a> <a class=\"custom-buy-btn\" href=\"https:\/\/www.sysinfotools.com\/buynow\/mac-office365-backup.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>If you&#8217;re planning to transfer Office 365 emails to EML, there are multiple ways to achieve this. In this post, I\u2019ll break down both the manual trick and the easier route using a tool, so you can choose the method that works best for you.<\/p>\n<h2 class=\"main_heaing\">Why Do We Need to Export Microsoft 365 Emails to EML<\/h2>\n<p>There are various advantages of exporting Microsoft 365 emails to EML. Here are various reasons why users need to transfer:<\/p>\n<p><strong>You can take your emails with you <\/strong><\/p>\n<p>Unlike some bulky formats, EML files are light. You can move them around pretty easily, copy them to a flash drive, or drop them in a folder.<\/p>\n<p><strong>They open in almost anything<\/strong><\/p>\n<p>Whether you&#8217;re using Thunderbird, Apple Mail, or some basic built-in email app, there&#8217;s a good chance it supports EML.<\/p>\n<p><strong>You get your backup<\/strong><\/p>\n<p>Look, cloud platforms are great, but it\u2019s always smart to have a personal backup. Saving your emails as EML gives you that extra layer of security if something ever goes wrong with your Office 365 account.<\/p>\n<p><strong>You don\u2019t even need an email app to read them<\/strong><\/p>\n<p>One of the coolest things? If you\u2019re just trying to check the contents of an email real quick, you can open an EML file in Notepad. No fancy tools required.<\/p>\n<p><strong>Long-term storage without the hassle<\/strong><\/p>\n<p>For businesses or users who need to hold onto emails for legal or record-keeping reasons, EML makes it easy. You can store them for years and still access them whenever you want, without needing to stick with the same email service.<\/p>\n<h2 class=\"main_heaing\">Different Techniques to Export Office 365 Emails to EML<\/h2>\n<p>If you&#8217;re using Microsoft 365, there are a couple of ways you can save your emails in the EML format, depending on what works best for your situation. Some methods are good for a single file, while others are better when you\u2019ve got a lot to export.<\/p>\n<ul>\n<li aria-level=\"1\">Save an email as an EML file using Outlook on the web<\/li>\n<li aria-level=\"1\">Drag and drop a message to EML using the Outlook desktop app<\/li>\n<li aria-level=\"1\">Use third-party software to export your Office 365 mailbox directly to EML<\/li>\n<\/ul>\n<h3 class=\"main_heaing\">Manual Techniques to Export Emails from Office 365 to EML<\/h3>\n<p>Manual techniques are useful when you only need to save a few emails and don\u2019t want to depend on third-party tools. These methods are simple but best suited for smaller tasks.<\/p>\n<h4 class=\"main_heaing\">Method 1: Save Email as EML Using Outlook on the Web<\/h4>\n<p>If you\u2019re accessing your Microsoft 365 mailbox through a browser (like Chrome or Edge), here\u2019s a simple way to save emails. Steps can be followed as:<\/p>\n<ol>\n<li aria-level=\"1\">Firstly, log in to your <strong>Outlook <\/strong>on the Web and open the email you want to save.<\/li>\n<li aria-level=\"1\">After that, once the message is open, press <strong>Ctrl + S <\/strong>(or right-click and select <strong>Save As<\/strong>).<\/li>\n<li aria-level=\"1\">Further, in the<strong> Save <\/strong>window, change the file name if needed.<\/li>\n<li aria-level=\"1\">To proceed, select <strong>All Files<\/strong> in the Save as type dropdown.<\/li>\n<li aria-level=\"1\">Lastly, manually add<strong> .eml <\/strong>to the end of the file name. And select <strong>save<\/strong>.<\/li>\n<\/ol>\n<p><strong>Note:<\/strong> Some browsers may try to save it as an <strong>HTML<\/strong> file. Just change the extension to <strong>.eml<\/strong> after saving, and it will still work in most email apps.<\/p>\n<h4 class=\"main_heaing\">Method 2: Export Office 365 Emails to EML in Outlook Desktop Client<\/h4>\n<p>If you\u2019re using the desktop version of Outlook, especially an older one, you won\u2019t find a direct option to save emails as EML. But there\u2019s a simple workaround. You can first save the email as a <strong>.txt<\/strong> file, then rename or convert it to .eml. Now, let\u2019s see that:<\/p>\n<ol>\n<li aria-level=\"1\">Firstly, start the <strong>Outlook desktop<\/strong> app on your computer.<\/li>\n<li aria-level=\"1\">After that, select the email you want to export.<\/li>\n<li aria-level=\"1\">Then, go to the <strong>File<\/strong> menu and select<strong> Save As.<\/strong><\/li>\n<li aria-level=\"1\">Later, choose the folder where you\u2019d like to save the file.<\/li>\n<li aria-level=\"1\">To proceed, for the file type, select <strong>Text Only (.txt).<\/strong><\/li>\n<li aria-level=\"1\">Further, select <strong>Save <\/strong>to export the message as a<strong> .txt <\/strong>file.<\/li>\n<li aria-level=\"1\">Lastly, after saving, locate the file, open it, and then manually rename the extension from <strong>.txt<\/strong> to<strong> .eml.<\/strong><\/li>\n<\/ol>\n<p><strong>Note:<\/strong> This method works best if you&#8217;re okay with a bit of manual handling. Just remember, formatting may not be perfectly maintained compared to a true EML export.<\/p>\n<p><strong>Similar Blog:<\/strong> <a href=\"https:\/\/wordpress.semnaitik.com\/blog\/export-office-365-to-csv\/\" target=\"_blank\">Export Office 365 to CSV<\/a><\/p>\n<h4 class=\"main_heaing\">Limitations to Save Outlook 365 Emails as EML Manually<\/h4>\n<ul>\n<li aria-level=\"1\">These methods work well for a few emails, but they\u2019re slow for large numbers.<\/li>\n<li aria-level=\"1\">They don\u2019t keep your original folder structure.<\/li>\n<li aria-level=\"1\">Some steps can be difficult if you\u2019re not familiar with Outlook.<\/li>\n<li aria-level=\"1\">Attachments usually aren\u2019t included in the saved EML files.<\/li>\n<\/ul>\n<h3 class=\"main_heaing\">Professional Method to Export Office 365 Emails to EML<\/h3>\n<p>If you\u2019ve got a large number of emails to save in EML format, doing it manually can be a difficult task. That\u2019s where the <strong>Office 365 Email Backup Tool<\/strong> comes in handy. It\u2019s a much faster and easier way to export all your emails, including attachments, contacts, and even calendars, without messing up the formatting.<\/p>\n<p>The best part is that you can filter and transfer the emails you need. It also comes with a few smart features like removing duplicate items, previewing emails, and even freeing up space on your server after transfer.<\/p>\n<p>So if you&#8217;re looking for a quick and secure way to save your Office 365 data as EML files, this tool gets the job done right.<\/p>\n<p>Here\u2019s how you can do it:<\/p>\n<ol>\n<li>Firstly, start the <strong>Office 365 Email Backup Tool <\/strong>and select <strong>Backup<\/strong>\n<p>.<img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-9291\" src=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/i.webp\" alt=\" start the Office 365 Email Backup Tool\" width=\"778\" height=\"609\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/i.webp 778w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/i-300x235.webp 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/i-768x601.webp 768w\" sizes=\"(max-width: 778px) 100vw, 778px\" \/><\/p>\n<\/li>\n<li>After that, sign in with your <strong>Office 365<\/strong> credentials; enable <strong>Assign Impersonation<\/strong> for multiple accounts\n<p>.<img decoding=\"async\" class=\"alignnone size-full wp-image-9292\" src=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/ii.webp\" alt=\"sign in with your Office 365\" width=\"1152\" height=\"618\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/ii.webp 1152w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/ii-300x161.webp 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/ii-1024x549.webp 1024w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/ii-768x412.webp 768w\" sizes=\"(max-width: 1152px) 100vw, 1152px\" \/><\/p>\n<\/li>\n<li>Further, select the desired user IDs and mailbox, then select <strong>Next<\/strong>\n<p>.<img decoding=\"async\" class=\"alignnone size-full wp-image-9293\" src=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iii.webp\" alt=\"select Next\" width=\"1152\" height=\"618\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iii.webp 1152w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iii-300x161.webp 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iii-1024x549.webp 1024w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iii-768x412.webp 768w\" sizes=\"(max-width: 1152px) 100vw, 1152px\" \/><\/p>\n<\/li>\n<li>To proceed, preview the mailbox and choose folders to export\n<p>.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9294\" src=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iv.webp\" alt=\"choose folders to export\" width=\"1152\" height=\"618\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iv.webp 1152w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iv-300x161.webp 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iv-1024x549.webp 1024w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/iv-768x412.webp 768w\" sizes=\"(max-width: 1152px) 100vw, 1152px\" \/><\/p>\n<\/li>\n<li>Then, select <strong>EML <\/strong>as the output format and apply any needed filters\n<p>.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9295\" src=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/5v-1.webp\" alt=\"select EML as the output\" width=\"1152\" height=\"618\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/5v-1.webp 1152w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/5v-1-300x161.webp 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/5v-1-1024x549.webp 1024w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/5v-1-768x412.webp 768w\" sizes=\"(max-width: 1152px) 100vw, 1152px\" \/><\/p>\n<\/li>\n<li>Finally, select <strong>Backup <\/strong>to start the Office 365 to EML export\n<p>.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9296\" src=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/6vi.webp\" alt=\"select Backup\" width=\"1152\" height=\"618\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/6vi.webp 1152w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/6vi-300x161.webp 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/6vi-1024x549.webp 1024w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2025\/07\/6vi-768x412.webp 768w\" sizes=\"(max-width: 1152px) 100vw, 1152px\" \/><\/p>\n<\/li>\n<\/ol>\n<p><strong>Explore More:<\/strong> <a href=\"https:\/\/wordpress.semnaitik.com\/blog\/export-office-365-to-mbox\/\" target=\"_blank\" rel=\"noopener\"><strong>Export Office 365 to MBOX<\/strong><\/a><\/p>\n<h3 class=\"main_heaing\">Conclusion<\/h3>\n<p>Export Office 365 emails to EML doesn\u2019t have to be complicated. If you only need to save a few messages, then the manual methods do the job easily. But for larger exports or when you need to keep attachments, formatting, and folder structure the same, using a dedicated tool is a much better choice. The Office 365 Transfer Tool makes the whole process easier with features like selective export, duplicate removal, and full data preservation.\u00a0<\/p>\n<h3 class=\"faq_heading\">Frequently Asked Qustions<\/h3>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1752580300214\"><strong class=\"schema-faq-question\">Q. Is exporting Office 365 emails to EML format secure?<br\/><\/strong> <p class=\"schema-faq-answer\">ANS. Yes, it\u2019s safe. When you use the Office 365 Exporter Tool, your emails are handled through a secure sign-in process (OAuth 2.0). which is the same standard Microsoft recommends. The best part is your data stays on your system; nothing gets sent elsewhere. So, whether it\u2019s emails, contacts, or attachments, everything is backed up without risk.<br\/><\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1752580328418\"><strong class=\"schema-faq-question\">Q. Can I export Office 365 emails to EML on Mac?<br\/><\/strong> <p class=\"schema-faq-answer\">ANS. Yes, it\u2019s possible. On a Mac, you can use Outlook through your web browser to save emails one by one. But if you\u2019re dealing with more emails and want to save time. Using an expert Office 365 Converter Tool is a much easier option.<br\/><\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1752580347858\"><strong class=\"schema-faq-question\">Q. Is it possible to export selective Office 365 mailbox folders to EML?<br\/><\/strong> <p class=\"schema-faq-answer\">ANS. Yes, it is. If you\u2019re using a professional Office 365 Conversion Tool, you can pick exactly which folders to export. You can also filter emails by date, subject, or other details.<br\/><\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>User Query: &#8220;So I use Microsoft 365 for all my work emails, but now I\u2019ve got to open some of<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/wordpress.semnaitik.com\/blog\/export-office-365-emails-to-eml\/\">Read More<\/a><\/p>\n","protected":false},"author":4315,"featured_media":9305,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1032],"tags":[],"class_list":["post-9286","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Quick Solution to Export Office 365 Emails to EML file<\/title>\n<meta name=\"description\" content=\"Easily export Office 365 Emails to EML format. 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