{"id":923,"date":"2015-05-07T07:54:27","date_gmt":"2015-05-07T07:54:27","guid":{"rendered":"https:\/\/semnaitik.wordpress.com\/?p=923"},"modified":"2021-01-12T06:05:22","modified_gmt":"2021-01-12T05:05:22","slug":"remove-outlook-duplicate-emails-manually","status":"publish","type":"post","link":"https:\/\/wordpress.semnaitik.com\/blog\/remove-outlook-duplicate-emails-manually\/","title":{"rendered":"Remove Outlook Duplicate Emails &#8211; An Easy &#038; Safe DIY Trick"},"content":{"rendered":"<blockquote>\n<p style=\"text-align: justify;\">Do you have&nbsp;Outlook duplicate items in your PST file? Do you know where they&#8217;ve come from? If you have a large number of duplicate items, you&#8217;re likely to face performance degradation and even file corruption sometimes. How? We&#8217;ll discuss that later in this article. Also, I&#8217;ll help you learn how to&nbsp;remove Outlook duplicate emails and other mailbox data, either manually or by using a professional Outlook Duplicate Remover tool.<\/p>\n<p><a href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfoTools-Outlook-Duplicate-Remover-x86.exe\" rel=\"attachment wp-att-4273\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-4273\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2013\/11\/download-free-demo.png\" alt=\"\" width=\"217\" height=\"62\"><\/a><\/p><\/blockquote>\n<h2 style=\"text-align: justify;\"><strong>Duplicate Emails in Outlook<\/strong><\/h2>\n<p style=\"text-align: justify;\">Have you ever noticed duplicate emails in Outlook? Sometimes it may happen that a PST file contains multiple copies of the same email message. A duplicate item&nbsp;can be anything, i.e. an <em>email<\/em>, <em>contact<\/em>, <em>calendar<\/em>, <em>note<\/em>, <em>task<\/em>, journal, or an <em>attachment<\/em>. Below are the most common reasons which create duplicate emails in Outlook data file:<\/p>\n<ul>\n<li style=\"text-align: justify;\">Generally, we receive a lot of email messages each and every day.&nbsp;And sometimes we may receive multiple copies of the same email message. Some companies send email messages (spam) in a regular manner to promote their products and services. Since they&#8217;re auto-generated email messages, you may receive them more than one or multiple times. This will cause duplicate emails in Outlook data file.<\/li>\n<li style=\"text-align: justify;\">If you execute the synchronization process incorrectly or any interruption occurs during synchronization, it may cause duplicate emails in Outlook mailbox.<\/li>\n<li style=\"text-align: justify;\">Sometimes a fault in the mail server may create unwanted duplicate emails in Outlook. Make sure that you don&#8217;t activate the <em><strong>&#8220;<\/strong><strong>Leave Messages on the Server&#8221;<\/strong><\/em>&nbsp;settings option.<\/li>\n<li style=\"text-align: justify;\">If the configuration of Outlook rules is not performed correctly, this situation may lead to email duplication. Make sure the <em><strong>&#8220;Move a copy to&#8221;<\/strong><\/em>&nbsp;rule is applied only a single time to a particular email message, not two or more than two times.<\/li>\n<li style=\"text-align: justify;\">If the process <em>&#8220;merging PST files&#8221;<\/em> is performed incorrectly, it may also result in duplication.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">These are few common reasons which may cause duplicate emails in Outlook. Having a large number of duplicate items may cause you a great confusion. This will also increase the size of your mailbox day by day. And then a time will come a time when your mailbox size will reach its maximum size, i.e. <strong>2 GB<\/strong> for<strong> ANSI PST<\/strong> and <strong>20 GB<\/strong> for<strong> Unicode PST<\/strong>. This may cause some serious problems for Outlook users. A heavy mailbox can slow down your Microsoft Outlook client.&nbsp;You may also face corruption due to oversized PST files.<\/p>\n<h4><strong>Outlook users might also be interested in<\/strong><\/h4>\n<p><a href=\"https:\/\/wordpress.semnaitik.com\/2013\/06\/14\/split-pst-file\/\"><strong><span style=\"text-decoration: underline;\">Split PST File into Multiple Parts \u2013 Try Few Easy Manual Tricks<\/span><\/strong><\/a><\/p>\n<p><a href=\"https:\/\/wordpress.semnaitik.com\/2017\/06\/26\/increase-outlook-mailbox-size\/\"><strong><span style=\"text-decoration: underline;\">Increase Outlook Mailbox Size to Get More Storage Space<\/span><\/strong><\/a><\/p>\n<h2 style=\"text-align: justify;\"><strong>Remove Outlook Duplicate Emails. How?&nbsp;<\/strong><\/h2>\n<p style=\"text-align: justify;\">To maintain the speed and performance of your Outlook email client, you must clean your&nbsp;mailbox regularly. Cleaning the mailbox doesn&#8217;t mean removing or deleting the entire mailbox content. In fact, it means removing all the unwanted or unnecessary items as well as removing or deleting Outlook duplicate items from the PST files. By doing this in a regular manner, you can easily maintain the size of your Outlook mailbox and avoid unwanted and problematic situations.<\/p>\n<p style=\"text-align: justify;\">There are two methods to remove Outlook duplicate emails from the PST files: either you can try a manual trick or you can use a professional Outlook Duplicate Remover tool. The manual trick is pretty easy and highly effective. But it may take some time since you need to do everything manually. There&#8217;s no need to use any 3rd party Outlook Duplicate Remover tool here. All you need to use is Microsoft Outlook client, that&#8217;s it. Follow the steps shown below as per your Microsoft Outlook version:<\/p>\n<h3><strong>For Microsoft Outlook 2010:&nbsp;<\/strong><\/h3>\n<p style=\"text-align: justify;\"><strong>Step 1:<\/strong> Launch <strong>Microsoft Outlook<\/strong> on your system. Now select the folder from which you want to delete the duplicate items.<\/p>\n<p style=\"text-align: justify;\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-1634 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-1.png\" alt=\"Outlook duplicate remover (step-1)\" width=\"436\" height=\"407\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-1.png 436w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-1-300x280.png 300w\" sizes=\"(max-width: 436px) 100vw, 436px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 2:<\/strong> Click the <strong>View<\/strong> tab of the ribbon and then click <strong>Change View<\/strong>.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\" class=\"alignnone wp-image-1635 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-2.png\" alt=\"Outlook duplicate remover (step-2)\" width=\"445\" height=\"374\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-2.png 445w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-2-300x252.png 300w\" sizes=\"(max-width: 445px) 100vw, 445px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 3:<\/strong> Now change the folder view to a table type view. I&#8217;m already in a table type view mode. The screenshot shown below will tell you how to check it.<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1636 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-3.png\" alt=\"Outlook duplicate remover (step-3)\" width=\"356\" height=\"258\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-3.png 356w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-3-300x217.png 300w\" sizes=\"(max-width: 356px) 100vw, 356px\" \/><\/p>\n<p style=\"text-align: justify;\">Click <strong><span style=\"text-decoration: underline;\">M<\/span>anage Views&#8230;<\/strong> to know which view mode you&#8217;re currently on, i.e. either folder view or table view.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 4:<\/strong>&nbsp;In the <em><strong>Manage All Views<\/strong><\/em> window, you can check the view type. <strong>How?<\/strong> View the screenshot given below:<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1637 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-4.png\" alt=\"Outlook duplicate remover (step-4)\" width=\"492\" height=\"437\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-4.png 492w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-4-300x266.png 300w\" sizes=\"(max-width: 492px) 100vw, 492px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Note:<\/strong> You can use the following combinations of<em> <strong>views<\/strong><\/em> and<em> <strong>fields<\/strong><\/em>:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1567 size-medium\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/view-and-fields-300x227.png\" alt=\"view-and-fields\" width=\"300\" height=\"227\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/view-and-fields-300x227.png 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/view-and-fields.png 513w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 5:<\/strong> You need to right-click on the column heading and then click <strong>Field <span style=\"text-decoration: underline;\">C<\/span>hooser<\/strong> from the options.<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1638 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-5.png\" alt=\"Outlook duplicate remover (step-5)\" width=\"520\" height=\"374\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-5.png 520w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-5-300x216.png 300w\" sizes=\"(max-width: 520px) 100vw, 520px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 6:<\/strong> Now select a field from the list which is shown at the top of <strong>Field Chooser<\/strong>. For example, you can select <strong>All &lt;item name&gt; fields<\/strong> by clicking it.<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1639 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-6.png\" alt=\"Outlook duplicate remover (step-6)\" width=\"192\" height=\"315\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-6.png 192w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-6-183x300.png 183w\" sizes=\"(max-width: 192px) 100vw, 192px\" \/><\/p>\n<p><strong>Step 7:<\/strong> You need to drag down the <strong>Modified<\/strong> field to the table heading.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1640 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-7.png\" alt=\"Outlook duplicate remover (step-7)\" width=\"538\" height=\"431\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-7.png 538w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-7-300x240.png 300w\" sizes=\"(max-width: 538px) 100vw, 538px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 8:<\/strong> Make sure the duplicate items you want to remove have a unique date from the original set of items. Click the <strong>Modified<\/strong> heading in order to sort the items by this field.<\/p>\n<p style=\"text-align: justify;\"><strong>Step 9:<\/strong> You need to select the items which you want to remove. You can select all the items by clicking the first item and then the last item by holding down the <strong>Shift<\/strong> key.<\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1641 size-full\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-8.png\" alt=\"Outlook duplicate remover (step-8)\" width=\"731\" height=\"358\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-8.png 731w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-8-300x147.png 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-8-619x303.png 619w\" sizes=\"(max-width: 731px) 100vw, 731px\" \/><\/p>\n<p><strong>Step 10:<\/strong> Now press <strong>Delete<\/strong> to permanently delete all the selected items.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1642 size-medium\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-9-300x152.png\" alt=\"Outlook duplicate remover (step-9)\" width=\"300\" height=\"152\" srcset=\"https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-9-300x152.png 300w, https:\/\/wordpress.semnaitik.com\/blog\/wp-content\/uploads\/2015\/05\/outlook-duplicate-remover-step-9.png 404w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<h3><strong>For Microsoft Outlook 2007 or 2003:&nbsp;<\/strong><\/h3>\n<p style=\"text-align: justify;\">You can use the same steps shown above for previous versions of MS Outlook, such as <strong>2007<\/strong> and <strong>2003<\/strong>.<\/p>\n<h4><strong>Smart Outlook Duplicate Remover<\/strong><\/h4>\n<p style=\"text-align: justify;\">There is one more thing you try here to remove Outlook duplicate items from your Outlook PST files. You can try a 3rd party software utility that can safely remove Outlook duplicate which includes <em>email messages<\/em>, <em>contacts<\/em>, <em>calendar entries<\/em>, <em>notes<\/em>, <em>tasks<\/em>, <em>journal entries<\/em> as well as <em>attachments<\/em>. The <span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.sysinfotools.com\/recovery\/outlook-duplicate-remover.php\"><strong>Outlook Duplicate Remover tool<\/strong><\/a><\/span>&nbsp;is an award-winning and time-tested solution to remove Outlook duplicate emails, emails, and other items from PST files. You can try this tool for free. It&#8217;s available with the free demo version that&#8217;ll allow you to remove Outlook duplicate emails from first 25 mailbox items of each selected folders of selected PST files.<\/p>\n<p><a href=\"https:\/\/www.sysinfotools.com\/demo-version\/SysInfoTools-Outlook-Duplicate-Remover-x86.exe\" rel=\"attachment wp-att-4273\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-4273\" src=\"https:\/\/wordpress.semnaitik.com\/wp-content\/uploads\/2013\/11\/download-free-demo.png\" alt=\"\" width=\"217\" height=\"62\"><\/a><\/p>\n<h4 style=\"text-align: justify;\"><strong>Watch the online video tutorial below<\/strong><\/h4>\n<p><iframe src=\"https:\/\/www.youtube.com\/embed\/ozVSmYzNjTY?rel=0\" allowfullscreen=\"allowfullscreen\" width=\"690\" height=\"388\" frameborder=\"0\"><\/iframe><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you have&nbsp;Outlook duplicate items in your PST file? Do you know where they&#8217;ve come from? If you have a<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/wordpress.semnaitik.com\/blog\/remove-outlook-duplicate-emails-manually\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":5480,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[736,54,735,253,734],"class_list":["post-923","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-management","tag-duplicate-emails-in-outlook","tag-microsoft-outlook","tag-outlook-duplicate","tag-outlook-duplicate-remover","tag-remove-outlook-duplicate-emails"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Remove Outlook Duplicate Emails - An Easy &amp; Safe DIY Trick<\/title>\n<meta name=\"description\" content=\"You must have seen Outlook duplicates which definitely increase the PST file size. 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