Are you looking for a solution to repair Word document? As no computer file is immune to corruption, so is the Word document. You may lose your crucial data forever due to corruption. Luckily there are few manual tricks which require no paid software or any other cost but can successfully repair corrupt Word document. Also, you can try a professional recovery solution for recovering data from corrupt Word files.
Microsoft Word, document and Word processing software developed by Microsoft, has a variety of uses within the business world, home, and educational sector. MS Word is a commercialware tool offered by Microsoft in Microsoft Office suite. It’s one of the best Word processors used to create various types of text documents which include letters, brochures, learning activities, resumes and other documents. The file formats used by Microsoft Word are denoted by DOC and DOCX file extension. The earlier versions of Microsoft Word use DOC extension to save the documents. But Microsoft Word 2007 and later versions use DOCX extension to save the documents. Also, they support DOC extension.
MS Word Supports Different File Extensions:
DOC or document is a filename extension used for Word processing documents. The MS Word binary file format commonly uses DOC extension to store data in a single binary file. It contains more text formatting information than other document file formats like: formatted text, images, tables, graphs and charts, page formatting and print settings. MS Word 2003 and its earlier version use DOC (.doc) extension by default. MS Word 2007 and later versions can also create this type of Word file.
DOCX is a Microsoft Word Open XML document format that contains text, images, formatting, styles, drawn objects and other file objects. As a DOCX file is created by using the open XML format, it stores documents as a collection of separate files and folders in a ZIP file. It’s the default file extension for documents created in MS Word 2007 and its later versions.
DOCM is a Word Open XML Macro-enabled document format that contains embedded macros which can be executed within the document. MS Word 2007 and its later versions use this file extension to automate Word Open XML document (DOCX) tasks by adding advanced macro functionality. You can only open a DOCM file in MS Word 2007 or its later versions.
DOTX is a Word Open XML document template format that contains default layouts and settings including styles, AutoText, toolbars, and macros. It uses the newer Open XML-based word document format introduced in Microsoft Word 2007. MS Word 2007 and its previous versions can easily open this file type, i.e. DOTX.
DOTM is a Word Open XML Macro-enabled document template format that contains the default layouts, settings and embedded macros for a document. A DOTM file is used to create multiple macro-enabled documents with the same baseline formatting and macros. MS Word 2007 and its earlier versions which support Open XML format, can easily open this file type, i.e. DOTM.
These file extensions are used by Microsoft Word to save documents.
Common Reasons for Corrupted Word File
Microsoft Word is considered one of the most beneficial desktop applications for computer users as it offers so many features and advantages. But sometimes it may create troubles if a word document is corrupt. Word documents are prone to corruption therefore, they can be corrupted due to any reason at any time. There are many reasons which may cause corruption in Word documents. Some of the most prominent factors are virus attacks, sudden cancellation of Word program, abruptly system shutdown, software malfunction, hard drive failure, human errors, etc.
Whenever a Word document becomes corrupt, you’ll receive some error messages on your screen. These error messages indicate corruption and let users know about it. Here is the list of some of the most common error messages:
- “The file is corrupt and cannot be opened.”
- “Word was unable to read the document. It may be corrupt.”
- “The Office Open XML file filename.docx cannot be opened because there are problems with the contents.”
- “Word cannot open the document: user does not have access privileges.”
- “The document name or path is not valid.”
Corruption in Word documents is undoubtedly very frustrating situation for Word users. If Word documents are corrupt, the data and information stored in them might be lost forever. In such situation, a valid backup file acts like a life-saver for you. If you have backed up your Word documents earlier, you can easily restore them from the backup file. But if you have no backup or the backup is corrupted or invalid itself, you are left with only one solution: repair the documents or recover your data from them by using Word Recovery software.
Useful Tips to Repair Word Document
Whenever a Word document gets corrupted, we should try to repair Word document or fix the corruption by using some manual tricks. The following tricks are very helpful to repair Word document and don’t require any additional cost or a third-party tool.
Repair Word Document Trick #1
Open and Repair feature provided by Microsoft
This is a built-in repair function of MS Word that forces Word program to open a corrupt Word document. It’s one of the simplest tricks for fixing a corrupt Word document. The steps used to perform this technique, are:
It takes a few seconds to repair Word document, and it’ll open in MS Word program. This trick may fail if corruption is severe. In that case, you can switch to another trick.
Repair Word Document Trick #2
“Recover Text from Any File” Converter of Word
Microsoft also provides one more built-in feature, known as Recovery Converter of Word program. You can also access this feature the Open dialog box. To use this feature, you need to follow the same steps shown above in Open and Repair trick.
If this trick also fails due to severe corruption, you can try another manual trick.
Repair Word Document Trick #3
Insert Corrupt Document into a New One
There’s one more trick you can use to repair Word document. You can insert the data from corrupt Word document into a new one. It’s one of the easiest and effective ways to fix corrupt Word file. If you have no idea how to insert a corrupt Word document into a new one, you can take help of the steps shown below:
Step 1: Launch Microsoft Word on your system. Don’t open the corrupt Word document. Instead of this, create a new Word document.
Repair Word Document Trick #4
Open Word document in Other Applications
OpenOffice Writer or other Word processor: OpenOffice and LibreOffice can also open Word documents, even if they are corrupt and can’t be opened in MS Word program. OpenOffice.org is a freeware program. We should try to open the Word documents in OpenOffice Writer. If it can open corrupt Word document, we can recover our data from it. Also, we can try to open Word documents in other Word processor like: WordPad and Notepad.
The following posts are helpful for Microsoft Office users:
If the above manual tricks don’t work or fail to repair Word document, we have one more solution: MS Word Recovery software. In such situation, we can try some MS Word Document recovery software. SysInfoTools MS Word Document Recovery Suite contains five amazing products to repair Word document saved with any of these extensions: DOC, DOCX, DOTM, DOCM and DOTX. These software tools are highly efficient to fix high-level of corruption and recovers data from corrupt Word documents. To know more about these software tools, please visit SysInfoTools Software’ website and download the free demo version of this software.